Policies and general information

Course credits
Discounts
General notices
Inclement weather
Incomplete policy
Parking
Registration and refunds
Services
Student code of conduct

Course credits

Undergraduate

Some KCAI continuing and professional studies courses are available for one hour of undergraduate college credit. High school juniors or seniors may take selected continuing education courses and earn college credit. There is an additional fee supplement if a class is taken for credit.

Transfer credits

Students desirous of transferring credit earned at KCAI to other institutions should check with their academic advisors at those institutions for acceptance of credit before enrollment at KCAI. 

Changing from non-credit to for-credit; for-credit to non-credit

Students enrolled in a non-credit course are not allowed to change to for-credit status once a class has begun.

Students enrolled in a for-credit course may change their status to non-credit through the third class.  Once the third class has been completed, status may not be changed.

Incomplete policy

An incomplete (“I”) may be given at the discretion of an instructor only in exceptional documented cases such as illness, family emergency or other extenuating circumstances. 
 
The School for Continuing and Professional Studies will enter a grade of “I” in the WebReg system if the following process for granting an incomplete has been followed.
 
The student must complete the work and the incomplete grade must be reconciled within six weeks after the end of the session or prior to the beginning of the next regular session (whichever is earlier). If the incomplete is not cleared within the specified period, the grade will automatically default to a failure (F).
 
To be eligible for an incomplete, a student must otherwise be passing the course at the time his/her semester is impacted by the extenuating circumstances.
 
Students who are on academic probation or special continued probation are not eligible for incompletes.
 

Click here for policy procedure and incomplete form.

Discounts

Ten percent tuition discounts are offered to: KCAI graduates (except for the already discounted life drawing open studio); KCAI auxiliary group members (membership must be current); and senior citizens (60 plus, please provide a copy of your driver's license). Warwick Society members are eligible for a 30 percent discount. Each participant is allowed one discount per semester only. Discounts do not apply to graphic design, certificate program or degree courses.

Student Discounts for Computer Software

In order to purchase software with an education discount, you must follow the purchasing requirements and provide academic proof relative to each company.  This information can be found on their websites:
http://www.journeyed.com/students
http://www.academicsuperstore.com/
http://www.adobe.com/education/students/

Finding helpful KCAI documents:

Registration receipt for the current semester
KCAI Continuing and Professional Studies students who enroll online are asked to print this for their records when enrolling; we are not able to regenerate this document for you.

Course schedule

  • Visit www.kcai.edu/cps
  • Click on "Sign up online"
  • Log in
  • Click on "My current enrollments"
  • Click on "Print for your records"

Current Student ID 
This applies only to student enrolled in certificate programs, i.e. graphic design and multi-media studies. 

 

General notices

Notice of non-discrimation

KCAI is committed to a policy of non-discrimination on the basis of race, sex, national origin, ancestry, disability, age, religion, color, creed, sexual orientation, marital status, parental status or veteran status in admission, educational programs or activities and employment as required by applicable laws and regulations.

Accessibility

Kansas City Art Institute will take such means as are necessary to ensure that no qualified person with disabiliities is subject to discrimination due to KCAI facilities being physically inaccessible or unusable by persons with a disability. The accessibility standards required by Federal Law for "existing facilities" is that the program or activity, when viewed in its entirety, must be readily accessible to handicapped persons. KCAI may meet this standard through such means as reassignment of classes or other services to accessible locations, redesign of equipment, assignment of aids, alteration of existing facilities and construction on new accessible facilities. KCAI is not required to make structural changes in existing facilities where other methods are sufficient to comply with the accessibility standard described above. Because scheduling of classes and arranging for accessible facilities may require reasonable advance planning, students with disabilities should identify themselves one month or earlier before the start of the class and indicate the type of accommodation they will need. Address inquiries to Ronald Cattelino, executive vice president for administration, Kansas City Art Institute, 4415 Warwick Blvd., Kansas City, MO 64111; 816-802-3431 or rcattelino@kcai.edu.

Inclement weather policy

KCAI uses local news channels, our website and a recorded message to alert students if a class is cancelled due to weather. If weather becomes hazardous during a class, for example a severe storm or tornado, we will take appropriate action based on our campus safety plan. During the summer, if a day is forecast to have a heat advisory, all outside activities will be limited to 15 minutes of exposure or will be moved inside for the safety of students. Please note the following:

Main campus

Decisions are made by 3 p.m. during the weekday or 6 a.m. on weekends.

For evening classes:
1. Check the TV and radio stations
2. Check www.kcai.edu. If classes are cancelled it will be posted on the website.
3. Call 816-802-3333 and listen for the prompts.
4. Call KCAI Campus Security at 816-931-6666.

For weekend classes:
1. Check the TV and radio stations
2. Check www.kcai.edu. If classes are cancelled it will be posted on the website.
3. Call 816-802-3333 and listen for the prompts.
4. Call KCAI Campus Security at 816-931-6666.

North campus

Decisions are made by 3 p.m. during the weekday or 6 a.m. on weekends. 

The North campus will base inclement weather decisions on the Park Hill and North Kansas City School Districts. To find out if your class will be held, call 816-802-3333 and listen for prompts to hear a recording.

Tornados
Each building/room has a specific area where students/instructors are to go in the event of a tornado. 
 

Parking

Free parking is available on and around the college's premises on a first-come first-served basis. Note the location of each of the college's buildings on the map and locate the nearest parking area before you arrive on campus.
 

Registration and refunds

 
For more information about registering for classes, go here to find out about online and mail class registration.
 

KCAI degree students register through their academic advisor

Spaces are available on a first-come, first-served basis. KCAI degree students must pay all tuition and fees. Check with the financial aid office for financial aid eligibility information.

Refund policy for classes and computer workshops

Refunds for classes are calculated based on the date the continuing and professional studies office is officially notified of a student withdrawal. Non-attendance is not considered a withdrawal; we must receive a phone call, fax, letter or e-mail. All drops are assessed a $25 processing fee before refund. We do not pro-rate class fees if you are unable to attend, nor will we grant credit for a future class because of your non-attendance. Lab fees are fully refundable if you withdraw from the class up to five business days prior to the start of class. After this cutoff, no refund will be given for lab fees since supplies will be ordered and received.
  • If a class is three or more sessions long: 100 percent up to five business days prior to the first class minus $25 processing fee; 50 percent up to and including the second class meeting minus $25 processing fee. No refund will be given if a withdrawal occurs after the second class meeting.
  • If a class is one or two sessions the policy is: 100 percent up to five business days prior to the first class minus $25 processing fee. No refund will be given if a withdrawal occurs after the second class meeting.
  • All tuition and fees will be refunded automatically if a class is canceled due to insufficient enrollment.
 
Any refund will be credited back in the form it was paid, ie. if you pay by check you will receive a check, etc. Checks may take approximately four weeks to process.

Services

 

Art Store hours

Before you buy anywhere else, come by the KCAI art store and check out our prices and supplies!
Hours during the school year
M-W 7:45 a.m. – 7 p.m.
Th-F 7:45 a.m. – 5 p.m .
Sat-Sun 11 a.m. – 5 p.m.
Hours during the summer
M-F 8:30 a.m. to 5 p.m. (closed for lunch noon to 1 p.m.)

Continuing and professional studies library policy

All students are welcome to use the Jannes Library during regular library hours. If you wish to check out materials, adult students enrolled in courses at least six weeks or longer may purchase a limited-term library card for $10 plus a MasterCard or Visa number as a security deposit. If you wish to apply for a library card, please present a valid picture ID to the library staff. All library materials must be returned and fines must be paid before your library card expires.
 
NOTE: There may be a waiting period before receiving a library card.
 

Student code of conduct 

Download the student code of conduct here. It contains information on computer usage, inclement weather instructions and models, among other things.

CPS Enroll

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Click here to enroll today in a class at the School for Continuing and Professional Studies at KCAI.

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