Policies & General Info

Accreditation and approvals

The Kansas City Art Institute is accredited by the Higher Learning Commission (HLC) and the National Association for Schools of Art and Design (NASAD). 

Additionally, the School for Continuing and Professional Studies (CPS) has been approved as a continuing education provider through the Cooperating School Districts of Greater Kansas City and is a member of the Professional Development Network.

CPS is also a member of the Kansas City Collegiate Admissions Professionals organization.

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Accessibility

Kansas City Art Institute will take such means as are necessary to ensure that no qualified person with disabilities is subject to discrimination due to KCAI facilities being physically inaccessible or unusable by persons with a disability. The accessibility standards required by federal law for existing facilities is that the program or activity, when viewed in its entirety, must be readily accessible to handicapped persons.

KCAI may meet this standard through such means as reassignment of classes or other services to accessible locations, redesign of equipment, assignment of aids, alteration of existing facilities and construction on new accessible facilities. KCAI is not required to make structural changes in existing facilities where other methods are sufficient to comply with the accessibility standard described above.

Because scheduling of classes and arranging for accessible facilities may require reasonable advance planning, students with disabilities should identify themselves one month or earlier before the start of the class and indicate the type of accommodation they will need.

Address inquiries to Rick Rieder, executive vice president for administration, Kansas City Art Institute, 4415 Warwick Blvd., Kansas City, MO 64111; 816-802-3500.

Art Store

Before you buy anywhere else, come by the KCAI art store and check out our prices and supplies.

Hours during the school year
7:45 a.m. to 7 p.m. Monday through Wednesday
7:45 a.m. to 5 p.m. Thursday through Friday
11 a.m.  to 5 p.m. Saturday through Sunday

Hours during the summer
8:30 a.m. to 5 p.m. (closed for lunch noon to 1 p.m.) Monday through Friday

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Artwork

Student artwork left after the last class will be discarded after 5 business days.  To arrange a time to pick up artwork, contact us at 816-802-3333.

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Code of Conduct

Student Code of Conduct

KCAI Continuing and Professional Studies program supports the development of ideas and subject matter through art making. However, if a student is showing harm to themselves or others through controversial or inappropriate subject matter, CPS staff reserves the right to intercede if necessary.

Further, students attending KCAI’s School for Continuing and Professional Studies program will treat each other with dignity and respect. Any aggressive or threatening physical contact or behavior will be addressed by our discipline policy.

Discipline Policy

KCAI wants to foster an atmosphere of learning for each and every student.  Students who act out in class create a disruptive atmosphere.  For this reason, any student violating our policies will be handled in the following manner:

Under 18 years of age:

  • The first infraction will be addressed by the instructor and the student will be told what modifications to his/her behavior is needed.
  • The second infraction will be addressed by the instructor and the student will be told what modification to his/her behavior is needed and he/she will be given a five-minute time out and returned to class.
  • The third infraction will be addressed by sending the student to the program director for the remainder of the class, and a conference will be held with his/her parent about whether he/she will return to class.
  • If there is a fourth infraction, a student may be removed from class.
  • Refunds will not be given to students with behavior issues.

Students 18 years and older:

  • The first infraction will be adressed by the instructor and the student will be told what modifications to his/her behavior is needed. 
  • If the student continues to disrupt the class, the instructor will contact the program director to discuss the situation.  If necessary, the program director will mediate between the instructor and student.
  • If the problem persists, the department director will be contacted and will make a decision about how to proceeed.
  • CPS reserves the right to remove a student from class if the situation cannot be rectified.  CPS will handle each situation on a case-by-case basis.

Computer Usage

Computers are used in KCAI classes for art making and research. At no time should KCAI computers be used for Internet surfing or game playing unless it is directly related to a lesson and the instructor has approved the usage. 

Continuing and Professional Studies labs feature Apple computers and campus-standard software on Microsoft, Adobe and others.  Students that are new to using Mac computers are welcome to take our courses and will receive help from the instructor, if needed.

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Course information

Course formats

CPS classes come in a variety of formats. One-day, two-week, four-week, six-week, eight-week and 10-week classes. Classes are offered during the day, evenings and weekends. Times are picked based on the audience served in the class. Course formats change in the summer for youth and high school students to week-long.

Course outlines and syllabi

CPS provides course outlines for its classes available online with each class. (Please note that not all course outlines are online.)  Course outlines are a basic document that gives the customer a good understanding of what they can expect of the course.

A syllabus will be provided by the instructor on the first day of class. The syllabus is a document that conveys the instructor’s personal plan for teaching the course and encourages creativity and academic freedom.

Supply lists and materials fees

Supply lists are provided online with classes that require students to purchase their own supplies. If a supply list is not provided, then a materials fee will be indicated when purchasing the class. CPS will provide the materials for the course if a fee is charged. Occasionally, a class may have a supply list and materials fee.

Attire

When attending class at KCAI, please wear clothing that can get dirty.  Feel free to bring an apron or shirt to cover your clothes.

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Credits

Undergraduate

Some KCAI continuing and professional studies courses are available for one hour of undergraduate college credit.  High school juniors or seniors may take selected continuing education courses and earn college credit.  There is an additional fee supplement if a class is taken for credit.

Graduate

KCAI offers graduate level classes for art educators but does not offer a graduate degree.  These course credits are non-cumulative towards a graduate degree.  Art educators should check with their respective institutions to ensure that credits transfer prior to taking a class.

Transfer credits

Students desirous of transferring credit earned at KCAI to other institutions should check with their academic advisors at those institutions for acceptance of credit before enrollment at KCAI.

Change from non-credit to for-credit or for-credit to non-credit

Students enrolled in a non-credit course are not allowed to change to for-credit status once a class has begun.

Students enrolled in a for-credit course may change their status to non-credit through the third class. Once the third class has been completed, status may not be changed.

All graphic design and multimedia studies certificate program classes are credit only.

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Discounts

Course discounts

All discounts exclude graduate level classes, certificate program classes, and intersession/degree classes.  Only PDN members will receive a discount on the grad level classes for art educators. The following discounts are ongoing through CPS:

  • KCAI Alumni: 10%
  • KCAI auxiliary group members (membership must be current): 10%
  • Military service: 10% for active duty military members and veterans.
  • Professional Development Network, a branch of the Cooperating School Districts of Greater Kansas City: 25%
  • Senior citizens (60 plus; must provide a copy of driver's license): 10%
  • Clay County senior citizens: Additional $30 per class per semester is available for all Clay County senior citizens through Clay County senior services. This discount can be used in addition to the regular senior citizen discount.
  • Warwick Society: 30% (each participant is allowed one discount during the fall and spring semesters)

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Computer software

In order to purchase software with an educational discount, you must follow the purchasing requirements and provide academic proof relative to each company. This information can be found on their websites:
https://www.logisoft.com
http://www.adobe.com/education/students/

Academic proof

You may access your class history and current enrollments by following these steps: Sign into your account, click History, then click Print for your Records.

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Emergency alert system

All faculty, staff, and students are advised to subscribe to the KCAI emergency alert system. In the event of an emergency, subscribers to this system will be notified via text message. To subscribe, use your mobile phone to text KCAIALERT to shortcode 78247. Additional information may be found on the Web at http://artnet.kcai.edu

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Enrollment information

Maximum and minimum numbers

All CPS classes are assigned a minimum number (the number of students a class needs to convene) and a maximum number (the number of students a class can handle based on room size and class type).

How to enroll

Visit www.kcai.edu/artforeveryone

  • Click on "Sign up online"
  • If you have not enrolled before you will need to create an account before adding a class to the cart.
  • If you are enrolling more than one student under your account email you will need to create a profile for each person.
  • If you are enrolling more than one student make sure you change profiles and pay for each student individually.
  • If you have an account - login using your email and password.
  • Add class(es) to cart – proceed to checkout
  • Choose discount if applicable
  • Pay for class. We accept Visa, MasterCard, Amex and Discover, as well as cash and checks. Payment plans are available for the PCAL program.
  • Print receipt for your records. KCAI Continuing and Professional Studies students who enroll online are asked to print this for their records when enrolling; we are not able to regenerate this document for you.

To print a copy of your enrollments go to your enrollment history page. If you wish to use a paper enrollment, print an enrollment form.

Family Educational Rights & Privacy Act (FERPA)

Click here for a Summary of Student Rights under FERPA.

Wait-list information

Enrollment in a course is only confirmed upon payment for the course. Should a class meet the maximum enrollment number, students have ability to add themselves to the wait-list online. However this does not guarantee a seat will become available.
If a spot does become available it will be offered to the first person on the wait-list.

If you would like to know what your wait-list status is feel free to call 816-802-3333 and a staff member will notify you.

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Fees

Classes may incur additional fees for computer labs, materials, models or studio space.

  • Lab fees cover software updates and computer maintenance.
  • Material fees cover the cost of materials, which may include some or all supplies needed for your class, in addition to supplies that are shared among the class members. Materials fees include fees for a model.
  • Studio fees cover maintenance and repairs for shared machines such as kilns, presses, routers, etc. Studio fees cover shared studio supplies such as paint, clay and other materials.

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Field trips

Some classes have supervised field trips that may be scheduled during class time. Field trips are on foot for those under 18 years of age and in close proximity to KCAI. Adults may be asked to meet for class at another location for course enhancement.

Within KCAI classes, field trips may be taken to explore and learn about different art. On any off-campus field trip all students are to conduct themselves in a polite and courteous manner. Students are to remain with their instructor and supervisors. Any student violating this policy will be addressed in accordance with our discipline policy. Permission for field trips is given during registration. 

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Food and drink

No food or drink, except water, will be given to students under 14 years old without permission by parents due to possible allergic reactions or parental concerns.

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Hotel accommodations

Many art educators make our graduate level classes a weekend getaway. Below is information on hotel accommodations. 

Main campus

Holiday Inn on Main Street
Marriot on Main Street

North campus

Argosy Casino Hotel & Spa
Hilton President, Downtown
The Marriott, Downtown

Hours of operation

Business hours

8:30 am to 5 pm Monday through Friday

Instruction hours

Courses are offered during the day, evening and weekend hours and fluctuate depending on the session. Consult your course schedule for instruction hours.

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Incomplete

An incomplete (“I”) may be given at the discretion of an instructor only in exceptional documented cases such as illness, family emergency or other extenuating circumstances.

The School for Continuing and Professional Studies will enter a grade of “I” in the WebReg system if the following process for granting an incomplete has been followed.

The student must complete the work and the incomplete grade must be reconciled within six weeks after the end of the session or prior to the beginning of the next regular session (whichever is earlier). If the incomplete is not cleared within the specified period, the grade will automatically default to a failure (F).

To be eligible for an incomplete, a student must otherwise be passing the course at the time his or her semester is impacted by the extenuating circumstances. Students who are on academic probation or special continued probation are not eligible for incompletes.

Download a policy procedure and incomplete form.

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Injuries

Any student injury requiring minor or major medical attention will be reported promptly to campus security. For minor injuries requiring a simple band-aid, the band-aid must be applied by the student or staff must use disposable gloves if blood is present due to the possible spread of blood borne illnesses. If there is a major accident, 9-1-1 will be called and in the case of under 18 years old parents will be alerted.

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Library policy

All CPS students are welcome to use the Jannes Library during regular library hours. If you wish to check out materials, adult students enrolled in courses at least six weeks or longer may purchase a limited-term library card for $10. If you wish to apply for a library card, please present a valid picture ID to the library staff. All library materials must be returned and fines must be paid before your library card expires.
 
There may be a waiting period before receiving a library card.

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Important Information for Minors

Signing in and out (ages 14 and younger, non-residential programs)

Parents or their designated party must sign students, 14 years and under, in and out for each class. No student may come to or leave campus without a designated party signing them in or out. Parents or their designated adult must pick up students within 10 minutes of a class ending. All students are to be picked up within this timeframe. If needed, make arrangements with another parent or family member to pick up children promptly. For pick up by an individual other than the parent, the other person must be designated on the enrollment sheet as a "pickup person" or the program director must receive a written permission slip from a parent before the class starts. No child will be released without appropriate permissions. For any child remaining 10 minutes past the end of class, parents will be assessed a $1 per minute late fee payable directly to the instructor.

Signing in and out (High School students)

High school students between the ages of 14 and 18 years of age are not required to be signed in and out each day, they may sign themselves in and out of class. 

Medical Information

For minors, at the time of registration, emergency contact and allergy information is requested.  In addition, parents must sign a statement giving KAI permission to seek treatment in case of accident or emergency.  Emergency contact information must be filled out by parent or guardian before the start of class.  You may do this by signing into your account and clicking on Profile, then select Update Emergency Info.

Illness

All sick students will be sent home. Parents will be called at home and work numbers to alert them that their student is ill. If a student is found to have a communicable disease or illness other than a cold, parents in the class will be alerted.

Field Trips


Field trips are on foot for students under 18 years of age and in close proximity to the classroom.  High School students may be asked to meet at another location for program enhancement.

Photography

Permission to take photographs of students in class or in other activities is granted during the enrollment process.  It is imperative that a parent or legal guardian let staff know that they do not want their child photographed.

Parents

Parents are allowed to attend class exhibitions or other special events when invited by the instructor.  Parents are not allowed in the classroom during instruction time unless a special accommodation is required or a special circumstance merits the change.

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Models

Drawing the human form is an important part of art classes and so are the models that make this possible. KCAI has a policy of respect for all of our models. For classes involving students up to the age of 14, all models will be clothed. For high school students, ages 14-18, models may be either clothed or nude at the discretion of the instructor. For adult classes (18+), models will be nude unless otherwise determined.

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Non-discrimination

KCAI is committed to a policy of non-discrimination on the basis of race, sex, national origin, ancestry, disability, age, religion, color, creed, sexual orientation, marital status, parental status or veteran status in admission, educational programs or activities and employment as required by applicable laws and regulations.

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Permissions

When a student creates a profile, the following permissions will be requested of either the parent/guardian or the adult student. These permissions are granted with the electronic signature on the consent page and are as follows:

  • Use of nude models (parent/guardian permission required for high school students, ages 14-18)
  • Field trips
  • Photography
  • Injury and medical attention

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Photography

Occasionally, KCAI takes photographs and videos for marketing purposes. When enrolling a student in a class, permission is given on the online consent form by completing the online signature, unless we are otherwise notified. If there is a concern about photographs, please contact us at 816-802-3333.

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Refunds and Schedule Changes

Continuing education, certificate program and graduate level courses

Refunds for classes are calculated based on the date the School for Continuing and Professional Studies is notified of a student withdrawal. All withdrawals are assessed a $25 processing fee. Lab fees, material fees and studio fees will be refunded if the class is dropped 5 business days prior to first class. After this cutoff, no refund will be given for course fees.  If a class is cancelled by CPS due to insufficient enrollment, all tuition and fees will be refunded automatically.

Non-attendance is not considered a withdrawal; you must contact the School for Continuing and Professional Studies to withdraw from class.

  • If a class is three or more sessions: 100 percent refund minus $25 processing fee if the class is dropped five business days prior to the first class; 50 percent minus $25 processing fee if the class is dropped within five business days of the first session, up to and including the second session; no refund will be given if a withdrawal occurs after the second class meeting.
  • If a class is one or two sessions: 100 percent refund minus $25 processing fee if the class is dropped five business days prior to the first session; no refund will be given if the class is dropped within five business days of the first class or after.

Please note, we do not pro-rate class fees if you are unable to attend, nor will we grant credit for a future class because of your non-attendance.

Schedule changes follow the same timeline as refunds. Students must notify the School for Continuing and Professional Studies to request a schedule change.  All schedule changes are assessed a $25 processing fee. If there is a discrepancy in the cost of the two courses and/or fees, we will charge or refund the amount of the discrepancy.

Refund Policy for intersession degree classes for the community

Refunds for intersession classes follow the general refund policy of the college.

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Safety Manuals and Security

KCAI’s main campus is an urban campus and has 24 hour, seven-day a week security on-site.  If you need any assistance, please contact the security officer on call at 816-931-6666. Emergencies dial 911

KCAI’s North campus is located in Riverside, Mo. If there is a non-emergency, contact the Riverside police at 816-741-1501; emergencies dial 911.

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Supplies

Supplies are required for most continuing education classes. Students should refer to their receipt to determine whether supplies are provided for their class. Supplies are always provided for youth classes and summer camps. Supplies are typically provided for high school students, but vary by class. Adult classes may require students to purchase supplies. 

Please note, supply fees refer to the cost of materials, lab fees, model fees and studio fees. 

For your convenience, CPS offers supply kits for acrylic, oil, drawing and watercolor classes. These kits are a one-stop shop for beginning classes. Supply kits may be purchased online.

CPS recommends the following art supply stores:
Kansas City Art Institute Art Store 816-802-3349
4415 Warwick Boulevard, Kansas City, Mo. 64111

Artist and Craftsman 816-221-5454
229 Southwest Blvd, Kansas City, Mo. 64108

Creative-Coldsnow 816-531-1213
808 Westport Rd, Kansas City, Mo. 64111

All Continuing and Professional Studies students may receive a 50% discount on select items from Creative-Coldsnow - Artist Materials and Framing. Students must present a current picture identification and a receipt clearly showing the class they are enrolled in for current semester. Creative Coldsnow will not be able to grant the significant discount without these two items. If you have any questions, please call Creative Coldsnow for further information.

Transcripts

Request a transcript online. Call 816-802-3371 with questions.

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Weather

KCAI uses local news channels, our website and a recorded message to alert students if a class is cancelled due to weather. If weather becomes hazardous during a class, for example a severe storm or tornado, we will take appropriate action based on our campus safety plan. During the summer, if a day is forecast to have a heat advisory, all outside activities will be limited to 15 minutes of exposure or will be moved inside for the safety of students.

*CPS staff will try to reschedule classes based on space, instructor and student availability.

Main campus decisions are made by 3 p.m. during the weekday or 6 a.m. on weekends.

For evening classes: 1. Check the TV and radio stations
2. Check www.kcai.edu. If classes are cancelled it will be posted on the website.
3. Call 816-802-3333 and listen for the prompts.
4. Call KCAI Campus Security at 816-931-6666.

For weekend classes:
1. Check the TV and radio stations
2. Check www.kcai.edu. If classes are cancelled it will be posted on the website.
3. Call 816-802-3333 and listen for the prompts.
4. Call KCAI Campus Security at 816-931-6666.

North campus decisions are made by 3 p.m. during the weekday or 6 a.m. on weekends.

The North campus will base inclement weather decisions on the Park Hill and North Kansas City School Districts. To find out if your class will be held, call 816-802-3333 and listen for prompts to hear a recording.

Tornados

Each building/room has a specific area where students/instructors are to go in the event of a tornado.  

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CPS Enroll

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Click here to enroll today in a class at the School for Continuing and Professional Studies at KCAI.

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