Your Rights

The primary responsibility for financing a student's education rests with the student and the family. It is expected that students take an active part in the financing of their education through working, saving and pursuing scholarships from outside sources.

Each year the student and parent(s) are responsible for submitting the Free Application for Federal Student Aid in order to qualify for financial assistance. The U.S. Department of Education uses the FAFSA information to determine an expected family contribution, which measures the student and family's ability to contribute toward a college education. The cost of attendance minus the expected family contribution equals financial need. This needs analysis process helps the KCAI financial aid office determine the student's financial aid package.

KCAI offers a variety of programs to help remove financial barriers to the cost of education. These programs include scholarships, grants, loans and part-time employment. More than 90 percent of the students enrolled at KCAI receive assistance from one or more financial sources. You must be enrolled as a full-time student (at least 12 credit hours per semester), unless otherwise specified.

In order to continue eligibility for federal financial assistance you are required to obtain a cumulative grade point average of at least 2.0 by the end of your sophomore year. You must maintain Satisfactory Academic Progress to be eligible for federal financial assistance. To maintain SAP, you must complete a minimum of 75 percent of attempted credit hours each semester, or you will be placed on financial aid probation for the upcoming semester. Eligibility for federal, state and institutional financial assistance will be terminated if 75 percent of attempted credit hours are not completed while on probation. You have the right to appeal in writing to the Financial Aid Director if financial assistance is terminated, and this SAP appeal will be reviewed by a financial aid committee.

To remain eligible for Federal Financial Aid you must obtain a cumulative grade point average of 2.0 and make satisfactory progress toward obtaining the B.F.A. degree. Eight semesters or four academic years is the normal period to do so. If additional time is required to obtain your degree, you should discuss it with the financial aid office.

Full-time students are eligible to apply for financial aid for a maximum of five academic years (10 semesters). A student has not made satisfactory progress if he/she has 15 hours or more of failed classes or falls below the appropriate studio level, which is determined by the number of studio credits the student has completed (credits required per year: foundation 0-18, sophomore 19-36, junior 37-60, senior (61-84). The student will be denied until the student resumes a satisfactory progress status and must successfully complete 15 hours to retain eligibility. In addition the student must appeal in writing to the Director of Financial Aid to be reinstated.

KCAI competitive and merit scholarships are renewable based on academic performance. Details on the scholarship renewal policy are listed on the website under Scholarships.  Any questions about this policy can be directed to the financial aid office.

The assistance you are offered is dependent upon receipt of funds from various agencies such as the federal government, state government and private agencies. Some types and amounts of assistance may change based upon availability of funds or if we receive additional information regarding your status.

Once the financial aid office receives the award acceptance and all supporting documentation, funds will be electronically credited to your account in the business office at the beginning of the semester.

KCAI may release the financial aid records relating to educational plans to other colleges and/or other agencies considering students for financial assistance.

You must complete the FAFSA each year prior to March 15 to maximize your financial aid opportunities.

Before graduation or withdrawal from school you are required to report to the financial aid office and the business office for an exit interview to be counseled on any loans you may have incurred while enrolled.

As a condition of financial aid, during the period covered by financial aid and/or Federal Pell Grant, you must not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance.

To receive aid you must not owe a refund on any grant, be in default on any loan and have not borrowed in excess of the loan limits under the Title IV programs at any institution. All Title IV money received must ONLY be used for expenses related to study at this institution.

You must report any additional aid received (including other educational loans made) to the financial aid office. In limited cases an award could be adjusted per federal regulations. You must notify KCAI promptly of significant changes in this information, including any changes in financial circumstances or home address.

All information provided in support of your application for financial assistance at the Kansas City Art Institute must be accurate to the best of your knowledge as of the date of application, and if any information changes you must notify the financial aid office immediately.

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